Historic Mentor Privacy Policy
Effective Date: May 2, 2025
Last Updated: June 19, 2025
1. Overview
Historic Mentor (“we,” “our,” “us”) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, share, and safeguard your information when you use our website, platform, and AI-powered mentorship services.
By using Historic Mentor, you agree to the terms of this policy.
2. Information We Collect
We collect the following categories of data:
a. Personal Information
Full name
Email address
Memberstack user ID
Custom user fields (e.g., biography, session preferences)
b. Mentorship Session Data
Audio recordings of your conversations
Full transcripts and summaries
Session timestamps and metadata
c. Technical and Usage Data
IP address, device type, browser, operating system
Pages visited, session duration, and clicks
Analytics from cookies and tracking pixels (Google, Meta, etc.)
d. Form Submissions
Responses from embedded forms (e.g., Typeform) may include hidden data like your Memberstack ID to associate responses with your account.
3. How We Use Your Data
We process your data in order to:
Deliver personalized AI mentorship sessions
Improve mentor responses with historical context
Log, summarize, and store your past sessions for review
Send email recaps and updates
Analyze engagement to improve user experience
Monitor usage and run marketing or retargeting campaigns
Fulfill legal, operational, and security obligations
4. Where Your Data Is Processed and Stored
We use the following categories of services to process and store user data:
a. AI & Voice Processing
OpenAI – processes session content for mentor responses
ElevenLabs – handles voice generation and audio playback
b. Automation & Workflow
Zapier – routes data between services
Webflow – hosts our web experience and some integrations
c. User Management & Authentication
Memberstack – manages your account and login data
Stripe – processes payments securely
d. Data Storage & CRM
Notion – logs conversations and stores transcripts
Google Drive / Docs / Sheets – stores call summaries and user info
ActiveCampaign – manages email recaps and CRM activity
Typeform – collects structured user input and session feedback
Each of these vendors may process or store your data only as needed to deliver your Historic Mentor experience. All vendors are required to implement their own data security practices and comply with applicable privacy laws.
5. Data Retention
Audio recordings are retained by ElevenLabs for up to 730 days before automatic deletion.
Transcripts, summaries, and session metadata are stored indefinitely in Notion, Google Drive, and ActiveCampaign unless you request deletion.
⚠️ Please note: deleting your data may limit mentor personalization and reduce your experience quality.
6. Data Sharing
We do not sell, rent, or share your data with outside companies or individuals except:
With the third-party tools listed above (only as required)
In response to a valid legal request (e.g., subpoena or law enforcement inquiry)
To investigate, prevent, or address fraudulent or illegal activity
Only authorized systems and team members with a need-to-know role can access your information.
7. Your Privacy Rights
You have the right to:
Request access to the data we have about you
Correct or update your information
Delete your account and all associated data
Opt out of marketing or tracking communications
To make any of these requests, email: support@historicmentor.com
We will respond within 30 days in accordance with applicable laws.
8. Security Measures
We use strong encryption, secure access controls, and data minimization principles to protect your information. However, no platform is 100% immune to breaches or misuse.
In the unlikely event of a breach involving one of our service providers, Historic Mentor is not responsible for damages caused by third-party access beyond our control.
By using our service, you accept this inherent risk.
9. International Users
Historic Mentor is available globally. By using our service from outside the United States, you acknowledge and consent to having your information processed and stored in jurisdictions where our vendors operate, including the U.S.
10. Children’s Privacy
Historic Mentor is not intended for users under the age of 16. We do not knowingly collect data from children. If you believe a child has provided us information, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in laws, technology, or our practices. The latest version will always be posted here with the effective date at the top.
12. Contact Us
If you have questions or concerns about this policy or your data:
📧 support@historicmentor.com
Last Updated: June 19, 2025
1. Overview
Historic Mentor (“we,” “our,” “us”) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, share, and safeguard your information when you use our website, platform, and AI-powered mentorship services.
By using Historic Mentor, you agree to the terms of this policy.
2. Information We Collect
We collect the following categories of data:
a. Personal Information
Full name
Email address
Memberstack user ID
Custom user fields (e.g., biography, session preferences)
b. Mentorship Session Data
Audio recordings of your conversations
Full transcripts and summaries
Session timestamps and metadata
c. Technical and Usage Data
IP address, device type, browser, operating system
Pages visited, session duration, and clicks
Analytics from cookies and tracking pixels (Google, Meta, etc.)
d. Form Submissions
Responses from embedded forms (e.g., Typeform) may include hidden data like your Memberstack ID to associate responses with your account.
3. How We Use Your Data
We process your data in order to:
Deliver personalized AI mentorship sessions
Improve mentor responses with historical context
Log, summarize, and store your past sessions for review
Send email recaps and updates
Analyze engagement to improve user experience
Monitor usage and run marketing or retargeting campaigns
Fulfill legal, operational, and security obligations
4. Where Your Data Is Processed and Stored
We use the following categories of services to process and store user data:
a. AI & Voice Processing
OpenAI – processes session content for mentor responses
ElevenLabs – handles voice generation and audio playback
b. Automation & Workflow
Zapier – routes data between services
Webflow – hosts our web experience and some integrations
c. User Management & Authentication
Memberstack – manages your account and login data
Stripe – processes payments securely
d. Data Storage & CRM
Notion – logs conversations and stores transcripts
Google Drive / Docs / Sheets – stores call summaries and user info
ActiveCampaign – manages email recaps and CRM activity
Typeform – collects structured user input and session feedback
Each of these vendors may process or store your data only as needed to deliver your Historic Mentor experience. All vendors are required to implement their own data security practices and comply with applicable privacy laws.
5. Data Retention
Audio recordings are retained by ElevenLabs for up to 730 days before automatic deletion.
Transcripts, summaries, and session metadata are stored indefinitely in Notion, Google Drive, and ActiveCampaign unless you request deletion.
⚠️ Please note: deleting your data may limit mentor personalization and reduce your experience quality.
6. Data Sharing
We do not sell, rent, or share your data with outside companies or individuals except:
With the third-party tools listed above (only as required)
In response to a valid legal request (e.g., subpoena or law enforcement inquiry)
To investigate, prevent, or address fraudulent or illegal activity
Only authorized systems and team members with a need-to-know role can access your information.
7. Your Privacy Rights
You have the right to:
Request access to the data we have about you
Correct or update your information
Delete your account and all associated data
Opt out of marketing or tracking communications
To make any of these requests, email: support@historicmentor.com
We will respond within 30 days in accordance with applicable laws.
8. Security Measures
We use strong encryption, secure access controls, and data minimization principles to protect your information. However, no platform is 100% immune to breaches or misuse.
In the unlikely event of a breach involving one of our service providers, Historic Mentor is not responsible for damages caused by third-party access beyond our control.
By using our service, you accept this inherent risk.
9. International Users
Historic Mentor is available globally. By using our service from outside the United States, you acknowledge and consent to having your information processed and stored in jurisdictions where our vendors operate, including the U.S.
10. Children’s Privacy
Historic Mentor is not intended for users under the age of 16. We do not knowingly collect data from children. If you believe a child has provided us information, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in laws, technology, or our practices. The latest version will always be posted here with the effective date at the top.
12. Contact Us
If you have questions or concerns about this policy or your data:
📧 support@historicmentor.com
